ORDER DECISION WORKSHEET
Blank buyer template, version 2026-10-02
No order, supplier, test result or price is implied. Unknown means unresolved.

1. SAME PURCHASE BASIS
Project / buyer reference:
Original product URL and selected variant text:
Specification revision / material / dimensions / tolerance / intended use:
Quantity by variant / permitted substitution:
Destination / currency / latest receiving date:
Local-stock alternative and date checked:

2. RESPONSIBILITY AND EVIDENCE
Task | required evidence | provided by | checked by | date | result or unknown
Supplier identity:
Seller / payee / order account:
Product specification:
Sample and approved version:
Certificate authenticity and exact scope:
Batch / receiving quantity and sampling limits:
Carton IDs / outer dimensions / gross mass:
Carrier acceptance for the exact goods and route:

3. COMPARABLE COSTS, SAME CURRENCY
Goods; China delivery; payment/FX; service; sample; agreed inspection;
storage; packing; international freight; insurance if selected;
destination handling; brokerage; duty/tax; final delivery; required site work.
For every line mark: confirmed amount / included in another line / excluded / unknown.
For each confirmed amount record quote provider, date, validity and scope.
Do not put zero in place of a required unknown. Remove double-counted items.

4. DISCREPANCY RECORD
Requirement:
Evidence received and what it does not prove:
Difference:
Hold / correction / alternate supplier / local purchase:
Remedy amount and latest decision date:
Buyer approval, date and exact scope:

5. HANDOVERS
Purchase approval: unresolved issues, owner and next action.
Balance approval: agreed production/sample evidence and remaining issues.
Export release: final packing list, accepted route, quote and release decision.
Receipt: delivery evidence, discrepancy deadline and remedy contact.

Use the sourcing form on this site to request only the coordination tasks you need.
Do not attach passwords, payment credentials or unnecessary personal documents.